Procurement Assistant G5 Vacancy-Job Ref: ACJOWFP/2508/202367

Procurement Assistant G5 Vacancy-Job Ref: ACJOWFP/2508/202367
Amman (Jordan)
JOB DESCRIPTION
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WHY TO WORK AT WFP?
Join us to make a difference!
SAVING & CHANGING LIVES ❤ Make a difference, the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.
GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you’d find. WFP goes anywhere it is needed and does whatever it takes to get the job done.
ORGANIZATIONAL CONTEXT
Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff.
JOB PURPOSE
Job holders will provide administrative services and research to support the efficient and effective procurement services
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
2. Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
6. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
7. Research, collect and analyse data in order to produce reports to enable informed decision making by Procurement Officers, and consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Has worked on procurement activities with minimum of five years of progressively responsible experience. Experience conducting analyses and developing reports. Strong understanding of procurement and experience working with suppliers or other third party on day to day basis. Familiarity with locally purchased commodities/goods/services and linkages with other WFP operations.
Knowledge & Skills: Proficient in the usage of computers and office software packages (MS Word, Excel, etc.). Ability to handle web-based corporate systems. Attention to detail. Client focused and responds positively to feedback.
Languages: Fluency in both oral and written communication in English & Arabic
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